Outstanding Transactions

Another way of receiving rent is to use the Outstanding Transactions report. This option allows you to pay off one transaction at a time and shows any transaction that is owing by a tenant - rent demand, deposit demand, sales invoice etc.

The report can be accessed via the Finance top menu and by selecting ‘Outstanding Transactions’ from the drop down.

The following window will appear:

1. You have the option to choose the required branches if relevant.
2. Click ‘Filter’ to apply any filter set.
3. Click ‘Receive’ to open a window which enables you to allocate a receipt against the transaction.

The following window will appear:

Rather than the Receive Payment window that you see when receiving funds on the tenancy record, this Quick Pay allows to quickly pay one transaction off rather than see all outstanding transactions against that tenancy. Therefore it is not possible to process a payment on account from this option. 

1. Edit and complete the various fields as relevant - don't forget that you can configure Financial Defaults to ensure that you save time with Payment Method and Bank Account options.
2. The amount received will populated with the amount of the transaction that is outstanding as the system will take into account any unallocated funds that are on the tenancy statement.
3. Click the Save icon to process the payment.

The window will close and return you to the Report.